AI Tools for Writing Minutes of Meeting

Holding a call or meeting is only half the battle—just as much time and effort (sometimes even more) goes into summarizing discussions and documenting agreements. Luckily, AI tools can now handle a significant part of this workload! Noveo’s analysts tested 17 such tools (in their free versions) and are ready to share the results.

AI Tools for Writing Minutes of Meeting

AI Tools Overview

AI tools for generating Minutes of Meeting (MoM) generally offer the following features:
✅ Detailed meeting transcripts,
✅ Integration with Google Meet, Zoom, Teams, and the ability to transcribe pre-recorded audio/video,
✅ Automated summaries—key discussion points, decisions, and action items.

The effectiveness of these tools depends on the type of meeting. A full list of tested tools can be found at the end of this post, and now we’ll focus on the ones we would recommend for different scenarios.

Option 1: For Daily Standups or Status Meetings

Our top picks:

These tools work best for simpler calls—daily standups, single-language status updates—where screen recording isn’t necessary.

Limitations: 

  • Limited multilingual support—you have to set the meeting language in advance. Anything said in another language may be ignored or transcribed incorrectly.
  • Struggles with niche terms (e.g., WSR, RAID).
  • Auto-generated summaries and action items may be incomplete or inaccurate. Always review the document before sharing it with others!
  • Supernormal:
    • Video recording is paid-only ($10/month). Free users can’t record screens.
    • No audio recording.
    • Sometimes mixes up speakers or misassigns action items.
  • Fireflies:
    • Video recording requires a Business plan ($20/month).
    • 800 minutes of audio storage (then you must delete old recordings).
    • Mandatory Google/Microsoft Calendar integration.
    • Free plan includes 20 AI summary credits (after that, only raw transcripts are provided—though you can feed them to ChatGPT for summaries).
    • No direct export for summaries/transcripts (you have to copy-paste text manually, risking formatting loss).
  • Tactiq.io
    • 10 free meetings/month.
    • 5 AI credits.

Why Fireflies Stands Out: 

  • Unlimited transcript generation (details can be found here).
  • Processes uploaded meeting recordings (both audio and video).
  • Auto-exports summaries to Google Docs, Slack, and Confluence (Cloud only).

Option 2: For Complex Meetings

Our top picks:

These tools excel in complex meetings (more participants, technical context) but typically require a paid plan—or creating new accounts after hitting free-tier limits.

Advantages Over Fireflies/Supernormal:

  1. Higher-quality summaries.
  2. In-app summary editing.
  3. Bluedot:
    1. Jitsy integration.
  4. Claap.io:
    1. Screen recording by default (ideal for demos).
    2. Advanced features (e.g., real-time translation in paid tiers).
  5. Sembly.ai:
    1. Handles multilingual switching well (English, French).

Limitations: 

  1. Bluedot:
    1. maximum 5 meetings per free account (for account lifetime);
    2. video recordings only available on paid plan ($18/month);
    3. on Basic plan ($18/month)−meetings capped at 1 hour maximum (plan Pro ($25) removes this limitation).
  2. Claap.io:
    1. 10 free meetings per account (for account lifetime).
    2. Expensive: Pro = €24/month, Business = €48/month.
  3. Sembly.ai:
    1. 1 upload + 1 hour of live transcription/month (free tier). Paid: $15 or $30/month.
    2. PDF export is clunky (hard to edit).

How to Use AI Tools

Option 1: Joining Online Meetings (Fireflies Example)

  1. Register on Fireflies.ai website.
  2. Integrate the service with your work calendar (Google Calendar, Microsoft Outlook, etc.).
    Note: You can connect Fireflies to an account with an empty calendar if you don't want it to know about all your meetings - this also prevents the bot from automatically joining meetings scheduled in your main calendar.
  3. Configure basic parameters in your personal account:
  • Select the transcription language your team uses in meetings (English, French and other languages are available);
  • Set up unlimited transcripts (guide);
  • Specify recipients who should get notifications about completed transcripts and MoMs;
    Important: Check that in settings [https://app.fireflies.ai/settings] meeting recordings are private by default.
  1. Install Fireflies browser extension (Chrome Extension).
  2. Connect necessary integrations for storing MoMs: Google Docs, Notion, Confluence, Microsoft Teams, Slack or other platforms.
    Important: Remember that summary quality may be mediocre. Don't send summaries to channels/spaces accessible to others before you manually check/edit the summary/transcript.
  3. With auto-join enabled, Fireflies bot will automatically join your online meetings. If you don't want this - don't schedule such meetings in the connected calendar, but enable recording manually via browser extension.
  4. When connecting the bot to a conference, grant the tool necessary permissions to access microphone and video.
  5. After the meeting ends, Fireflies will automatically save the audio recording, create a transcript and MoM, then send a readiness notification to your email.

Lifehacks: 

The free plan provides 20 AI credits (e.g., 20 free meeting summaries). Once these run out, summaries won't be generated automatically. But you can copy the transcript to ChatGPT or DeepSeek and ask them to generate a summary.

How to do this:

  1. Gather the meeting text transcript.
  2. Send a request to ChatGPT.com / Deepseek.com / Claude.ai / any other AI Chat.
    The prompt (AI request text) largely depends on what result you want to get. Below is an example for getting a daily standup summary with the team. You can modify the prompt as needed.

AI request example:

------

Hello!
Please prepare a meeting summary.
In the summary, highlight 2 parts for each participant:

  1. 'What was done'

  2. 'What needs to be done'

Expected result format:

Person 1
What was done:

  • task 1,

  • task 2,
    ...
    What needs to be done:

  • task 1,

  • task 2,
    ...

Person 2
What was done:

  • task 1,

  • task 2,
    ...
    What needs to be done:

  • task 1,

  • task 2,
    ...

Person N

A 'Person' can be any meeting participant: [list participant names. Better use names exactly as they appear in the transcript for clear AI matching].

------

[insert transcript text / upload transcript document]

  1. If you're unhappy with the result, try:
    • Adding context for better results:
      1. Participant roles (if not specified),
      2. Meeting purpose (e.g., "this is a dev team standup"),
      3. Topics requiring special attention.
    • Refining the result format.
    • Adding an example of a correct summary as a template.
    • Requesting improvements/edits (e.g., "add participant list and meeting date" or "add expected deadlines after each task").
    • If one tool gives poor results (e.g., ChatGPT), try another like DeepSeek with the same prompt. Surprisingly, results can vary dramatically.
    • If the above doesn't help, edit the summary manually. Save the result and use it as an expected output template for future meeting summaries.

Option 2: Using Meeting Recordings

If you have a meeting recording (audio or video), you can use Fireflies, Claap.io, or Sembly.ai to upload the file and get a transcript/summary.

How to Create Multiple Accounts

If you have a Gmail like user@gmail.com, you can create new accounts using addresses like user+[string]@gmail.com.
For example: user+1@gmail.com, user+2@gmail.com, etc.
All emails to these addresses arrive in user@gmail.com.

The downside: later it's hard to remember which meeting was recorded in which account. Better to transfer transcripts/MoMs to permanent storage (Confluence, Google Docs, etc.).

In Short:

  1. For free tier, we would recommend Fireflies.ai.
  2. For paid options - Claap.io ($30/month) or Bluedot ($20/month). These can also be used for free by creating new accounts when hitting limits (Claap.io: 10 meetings/free account; Bluedot: 5). The multiple account method is described above.

List of Tested AI Tools

AI tools for meeting minutes can be powerful time-savers, though their performance depends on your specific use case. Remember: AI-generated summaries still require human verification, but when used strategically, these tools can save hours of manual work while ensuring no key decisions or action items are missed.